Bylaws for the Minnesota Invasive Species Advisory Council
Date approved: May 23, 2019
Date next review/revision is due: May 23, 2022
The name of the entity/group shall be the Minnesota Invasive Species Advisory Council (MISAC; hereafter, the Council or MISAC).
In Minnesota, the introduction and establishment of new terrestrial and aquatic invasive species are prevented, existing populations are contained, and the impacts of any remaining invasive species are minimized.
To provide leadership to prevent the spread and reduce the harmful impacts of aquatic and terrestrial invasive species to Minnesota landscapes, economies, and the citizens of the State of Minnesota by promoting invasive species awareness, prevention, and management through research, education and regulation in cooperation with local, state, tribal, and federal partners.
The Council supports invasive species prevention and management efforts that are proactive, science-based, stakeholder-sensitive and coordinated, have a statewide focus, and are adequately staffed and funded to achieve meaningful and measurable outcomes based on the following core principles:
· Coordinated Cooperative Partnerships
· Prevention First & Foremost
· Early Detection & Rapid Response
· Prioritized Management Strategies
· Defined Measurable Outcomes
· Critical Review & Adaptation
The purpose of the Council is to provide communication, coordination, and integration among its member organizations to help develop and implement the Minnesota Statewide Invasive Species Management Plan by:
· Promoting communication and cooperation among the various organizations involved in invasive species prevention and management including ongoing discussions about the effectiveness of existing invasive species prevention and management efforts.
· Coordinating outreach on invasive species issues (such as the MISAC calendar).
· Supporting statewide and multi-state education events and conferences related to invasive species issues.
· Supporting training events and field visits related to invasive species.
· Recognizing outstanding and noteworthy work related to invasive species activities and encouraging such work through the Carol Mortensen Award.
· Maintaining the MISAC website to help the public report sightings and locate invasive species resources.
· Advocating for invasive species research and effective management of the invasive species and pathways deemed to pose the greatest risk to the State of Minnesota.
· Reviewing the Minnesota Statewide Invasive Species Management Plan at least once every five years and making recommendations for changes to the plan as appropriate to ensure the plan is up to date and likely to achieve the desired outcomes.
· Working on other projects related to invasive species issues that the Council deems appropriate.
These functions support, but do not supersede, the goals and responsibilities of individual member organizations.
The Council welcomes representation from the Minnesota Department of Agriculture (MDA), the Minnesota Department of Natural Resources (MN DNR), the USDA Animal and Plant Health Inspection Service (USDA-APHIS), the University of Minnesota, county agricultural inspectors, the nursery and landscape industry, master gardeners, local, state, tribal and federal agencies, conservation and environmental groups, and other interested entities and individuals. New members will be invited to join the Council by the Council leadership based on recommendations from membership or self-nominations.
Council members shall serve as long as their representative organizations deem appropriate. It is the responsibility of the members to make sure their agency or organization is represented. Council leadership may contact entities to promote appropriate representation. Vacancies are strongly encouraged to be filled by the agency or organization being represented. There will be an annual review of membership by the leadership team to determine active membership. Members are expected to be positive ambassadors for the Council and the organization they represent. They are expected to attend at least one meeting during each calendar year either in person or remotely to maintain their membership.
Decisions and Recommendations
The Council strives to build consensus while recognizing that all organizations operate under their own mandates and authorities. Members may recuse themselves from discussions or votes where they feel they may have a conflict of interest. The Council will make recommendations to respective partners as needed. Committees can be established as needed and can make recommendations to the full council. Members are encouraged to contribute their time and expertise on committees, outreach products, and planning for conferences and other activities. The Council will establish annual goals to achieve within a specified time and will review progress towards achieving those goals at the end of the calendar year. The council will review bylaws every three years or more frequently if needed.
A quorum is required for votes and includes members present in person or remotely. At the end of each calendar year, the Council leadership will determine the average number of members present at meetings during that calendar year and the quorum for the next year will be half of the average attendance of the previous year plus one. If a quorum is not met during a meeting, then approval of minutes, fiscal reports, and other matters related to business, fiscal transactions, council policy, and membership actions shall be deferred until the next meeting or pursued through a documented, online voting process. A vote passes if there is a quorum voting and more than half of those voting approve the motion.
The Council leadership includes a Chair, Co-chair, and Past chair herein referred to as the leadership team. The Council will elect a new Co-chair annually for a three-year term. The Co-chair serves the first year as Co-chair and then becomes the Chair during the second year and the Past chair during the third year. All members of the Council are eligible to serve. The Chair is responsible for setting the agenda for each quarterly meeting and running the quarterly meetings. The Chair coordinates with the committees responsible for developing outreach materials and is also responsible for representing the Council on organizing committees for MISAC-endorsed events or may delegate this responsibility to another Council member as appropriate or needed. The Co-chair is responsible for arranging the time and location for quarterly meetings, taking minutes, distributing minutes, and correcting minutes as needed. The Past chair assists in continuity in the transition of leadership and in creating a welcome meeting environment.
Meetings and Minutes
Council meetings shall be held quarterly (January, April, July, and October). Meeting dates, times, and agendas shall be sent out in advance to ensure adequate opportunity representation of each member organization. The Council leadership will solicit input from the membership on agenda items and will send agendas, minutes, and financial reports to the membership in advance of meetings. Each member is expected to review these materials prior to the meeting. Meeting minutes will be reviewed for additions or corrections and approved by the Council at the following meeting assuming a quorum. Other invasive species related events (e.g., Upper Midwest Invasive Species Conference) may be held in conjunction with, or in lieu of, a quarterly meeting upon consent of the Council.
The Council is a non-profit organization with no legal standing. The Council will contract with an external organization on an annual basis to serve as its fiscal agent. The fiscal agent will maintain a full accounting of the Council's funds and will report on the income, expenditures, and status of the Council’s finances on a quarterly basis to provide fiscal transparency.
Funds may be generated for the Council through registration costs, sponsorships, or donations for meetings, field trips, or other educational events. The funds generated are only to be used to achieve the purpose and objectives of the Council.
The Council leadership team shall be given a discretionary budget of $250 annually for purchases or services to benefit the Council. Such expenditures may be made without approval of other Council members when the budget reserves exceed $3,000. Such purchases may not include honoraria, travel reimbursements, or items that might only benefit a single member and or a single member’s organization. A full justification for such purchases must be provided to the fiscal agent and included in the next quarter’s fiscal report. Purchases or services greater than $250 must be approved by a simple majority of members present at a Council meeting or by online voting. The Council may approve honoraria or other awards, travel reimbursements, or other expenses to achieve the objectives of the Council. The Co-chair or Chair has the authority to work with the fiscal agent to make purchases or acquire services that have been approved by the membership.Bylaws for the Minnesota Invasive Species Advisory Council
MISAC Quarterly Meetings
Wednesday, October 16, 2019
10:00 AM to 3:00 PM
MnDOT Training & Conference Center
1900 County Rd I
Shoreview, MN 55126
July 17, 2019